Save Webmail Emails to Your Computer

There are times when you may need to save mail from your email account to local folders on your computer. For example, if you are nearing your mail quota or if you have personal or old email you wish to keep, but not in your account on the server. Using local folders is an option that is provided by most email clients (Thunderbird, Apple Mail, Outlook, etc. all offer 'Local Folders' or 'On My Mac'). These folders are stored on your computer's hard drive, but can be read by your email client as normal email and do not contribute to your mail server quota. Here are 2 options you can use to move mail to your local folders.

 

Option 1

  1. Create a new folder in Local Folders/On My Mac.
  2. Name it whatever you'd like.
  3. Select and drag each message, or multi select and drag multiple messages to this new folder
  4. Once copied, you can delete those messages from the mail server to free up space.
    newfolder

    newfolder

 

Option 2

  1. a)Select an existing folder, or b)put the messages you want to move into a newly created folder in your mail account on the server.
    moving folder

  2. Then, drag that folder to Local Folders/On My Mac.
    moving folder

  3. Watch the status messages so you know when the copy is complete. Large folders might take a while. (Apple Mail users, select Window > Activity to show the activity monitor).
    moving folder

  4. Once the folder has been completely copied , you can delete the folder or just delete the contents and keep the folder on the mail server (right click the folder or message and select 'delete').
    moving folder

 

 

Reference: http://computing.physics.harvard.edu

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